Safety & Compliance

Fire Register

A live list of every worker, visitor and contractor on site, with an evacuation mode for the roll-call and a PDF record afterwards. Works in the agency console, the client dashboard and the client portal.

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Overview Open the Register Run an Evacuation PDF and Print Night Shifts Limits Troubleshooting

Overview

Who is on site right now.

Before you start

  • Agency console: Admin, super admin, or the Coordinator or Read-only preset.
  • Client dashboard: any client dashboard user (viewer and up).
  • Client portal: any portal role, for the sites ticked for that user.
  • Workers clock in at the kiosk, and visitors and contractors sign in at the kiosk, so the register knows who is there.

The register lists everyone who is on site now: workers who have clocked in and not out, and visitors and contractors who have signed in and not out. It refreshes every 30 seconds. Use it at a fire drill or a real evacuation to check everyone is out.

Open the Register

Keep it bookmarked on a phone or tablet.

Console Where
Agency console Today > Fire register, or the Fire register tile on the Dashboard.
Client dashboard Today > Fire register.
Client portal Fire Register.

Pick a site in the location box to see one site, or leave it on all locations. The red banner shows Total People On Site, with separate lists for Workers, Visitors and Contractors.

Run an Evacuation

At the assembly point.

Choose the site

Pick the site being evacuated in the location box, so the list only shows people from that site.

Start evacuation mode

Click Start Evacuation. An amber Unaccounted For banner appears with a count, and auto-refresh pauses so the list does not move while you work.

Mark each person

As each person is seen, tap Accounted next to their name. Tap Missing for anyone who is not there. Tap the same button again to clear a mark. The Unaccounted For count drops as you go.

Record it

Click Download PDF before you leave the page. The PDF lists everyone with their mark (see below).

End evacuation mode

Click End Evacuation. Auto-refresh starts again.

Important

The Accounted and Missing marks are kept on this screen only. They are not saved, other people's screens do not see them, and reloading the page clears them. Have one person run the roll-call on one device, and download the PDF before closing the page.

PDF and Print

A record of the roll-call.

Download PDF creates a roll-call PDF for the site you picked (or all sites). It lists every worker, visitor and contractor on site at that moment, with their clock-in or sign-in time and your Accounted or Missing mark. The headcount is taken fresh from the server when you click, so it matches the register. The file name starts with "roll-call-" and the date and time.

To print the list as it is on screen, use Print Register in the agency console and client dashboard, or Print in the client portal.

Night Shifts

People stay on the register after midnight.

A worker is on site from clock-in until clock-out, across midnight. A night worker who clocked in at 22:00 is still on the register at 03:00. The register uses the same 18-hour window as the kiosk: a shift left open for 18 hours or more is treated as a missed clock-out and drops off the register. Fix those on the Exceptions page. See Missing clock-outs.

Limits

Know these before a drill.

The register is only as good as the clocks. Someone who did not clock in or sign in is not on it.
A worker who forgot to clock out is still listed until their shift is closed or it reaches 18 hours.
In the agency console the location box lists every active site across all clients. In the portal, users see only their ticked sites.
The register needs a working internet connection. Print a copy at the start of a shift if your site needs a paper backup.

Troubleshooting

When the list looks wrong.

Problem Why, and what to do
Someone who left is still listed They did not clock out or sign out. Mark them at the roll-call, then fix the entry or sign them out on Sites > Visitors or Sites > Contractors.
Someone on site is missing They did not clock in or sign in, or they clocked in at another site. Check the location box.
The marks disappeared The page was reloaded. Marks are not saved. Start again, and download the PDF before closing.
"Could not generate the roll-call PDF." Try again. If it keeps failing, print the register instead and raise a ticket.
Occupancy monitoring
Visitors and contractors
Getting started with the client portal
A coordinator's day
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