Visitors & Contractor Sign-In
Track visitors and contractors on site using the same kiosk your workers use to clock in.
Overview
Why visitor and contractor tracking matters.
The TempClock kiosk is not just for workers. Visitors (clients, inspectors, delivery drivers) and contractors can also sign in when they arrive on site. This is important for three key reasons:
Fire Safety
Know exactly who is on site at any moment. Essential for fire evacuation headcounts.
Security
Maintain a record of every person who enters and leaves your site.
Compliance
Many industries require a log of all personnel on site. TempClock handles this automatically.
Visitor and contractor sign-in is separate from worker clock-in. Visitors do not need a PIN, facial registration, or an account in TempClock. They simply fill in a short form.
Visitor Sign-In
How visitors register their arrival at the kiosk.
When a visitor arrives on site, they use the kiosk to sign in. The process is quick and does not require any pre-registration. Here is what happens:
Tap "Visitor Sign-In" on the kiosk
The kiosk home screen shows two options: Worker Clock-In (which uses facial recognition) and Visitor Sign-In. The visitor taps the visitor option.
Welcome to TempClock
Worker Clock-In
Visitor Sign-In
Fill in the visitor form
A simple form appears asking the visitor for a few details. All fields are filled in using the on-screen keyboard (or a connected keyboard if available).
Visitor Sign-In
Visitor is signed in
After tapping Sign In, the visitor sees a confirmation screen with the date and time. They are now recorded as on site and will appear on the fire register. An optional visitor badge number can be displayed if your site uses physical badges.
Welcome, Sarah Thompson
Signed in at 10:15 AM — 10 March 2026
Visiting: Mike Johnson
The visitor form fields are configurable. You can add, remove, or make fields optional from the manage portal under Settings > Visitor Sign-In.
Visitor Sign-Out
How visitors record their departure.
When a visitor is ready to leave, they return to the kiosk and tap Visitor Sign-Out. The kiosk shows a list of visitors currently signed in. The visitor finds their name and taps Sign Out next to it.
Who is leaving?
Sarah Thompson
Apex Consulting — arrived 10:15
David Chen
HSE Inspector — arrived 09:30
Once signed out, the visitor is removed from the active fire register. Their visit is still recorded in the system for reporting purposes, including the arrival time, departure time, and total duration on site.
If a visitor forgets to sign out, a manager can manually sign them out from the portal under Reports > Site Activity > Active Visitors.
Contractor Sign-In
Additional details captured for contractors.
Contractors go through a similar sign-in process to visitors, but the form captures additional information relevant to contractors working on site. This helps you maintain proper records for health and safety compliance.
Contractor Sign-In
The contractor form typically captures the following additional details beyond the standard visitor form:
The contractor's trade (electrician, plumber, scaffolder, etc.)
Permit to work number, purchase order, or job reference
Brief description of the work being carried out on site
How long the contractor expects to be on site (optional)
Like the visitor form, the contractor form fields are fully configurable from Settings > Visitor Sign-In > Contractor Fields. Add or remove fields to match your site requirements.
Contractors sign out in the same way as visitors — they return to the kiosk, tap Visitor/Contractor Sign-Out, find their name in the list, and tap Sign Out.
Fire Register & Headcount
Use sign-in data for emergency evacuations.
One of the most valuable features of tracking visitors and contractors alongside workers is the fire register. At any moment, TempClock knows exactly who is on site — workers, visitors, and contractors combined.
Acme Construction — Site A
Live headcount as of 10:32 AM
24
On site
In the event of a fire alarm or emergency evacuation:
The fire register is available on the TempClock mobile app as well, so the site manager can access it from their phone during an evacuation without needing to be at a computer.
Reporting & Records
How visitor and contractor data appears in reports.
Visitor and contractor sign-ins are tracked separately from worker clock-in data. This keeps your timesheets clean (only workers appear on timesheets) while still maintaining a complete record of everyone who has been on site.
You can access visitor and contractor records from the manage portal:
Reports > Site Activity > Active Visitors — see who is on site right now
Reports > Visitor Log — searchable log of all past visitor sign-ins
Reports > Contractor Log — full history with trade and permit details
Reports > Fire Register — combined live view of all on-site people
All visitor and contractor logs can be exported as CSV or PDF for record-keeping. This is useful for health and safety audits, insurance purposes, or simply keeping a file of who has been on your site.
Visitor and contractor data is kept separate from worker timesheets. Visitors do not appear in payroll reports, hours summaries, or shift reports — only in the visitor/contractor logs and the fire register.
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