Occupancy Monitoring
See how many people are on each site now against its capacity, who is on a break, and how busy each site has been over a period.
Last checked against the product:
Overview
Live numbers and the recent pattern on one page.
Before you start
- Agency console: Admin, super admin, or the Coordinator or Read-only preset. Today > Occupancy.
- Client dashboard: any client dashboard user. Today > Occupancy.
- Client portal: any portal role. Occupancy, for the sites ticked for that user.
- To show a capacity percentage, each site needs a capacity (see below).
The page counts workers who are clocked in. In the agency console it also counts visitors and contractors who are signed in. The client dashboard and client portal count workers only, so use the fire register for a full headcount that includes visitors and contractors. The page uses the same overnight rule as the fire register, so night workers stay counted after midnight until they clock out. In the agency console the live headcount refreshes every 30 seconds. In the client dashboard only the Currently on Break list refreshes, and the client portal page does not refresh, so reload the page for the current headcount.
Live Headcount
Right now, per site.
| Panel | Shows |
|---|---|
| Total On Site Now | The total across the sites you can see. In the client dashboard and portal this is workers only. |
| Live Headcount by Location | Each site's headcount and the percentage of capacity when the site has one. The agency console splits it into workers, visitors and contractors. The client dashboard and portal count workers only. |
| Currently on Break | Agency console and client dashboard only. Each worker on a break with a live timer. Breaks longer than 30 minutes are marked "Over 30min". |
Set Site Capacity
Agency console or client dashboard.
Agency console: Sites > Locations, edit the site, enter the number in Site Capacity and save. Client dashboard (tenant admin): Sites > Locations, edit the site, enter the number in Capacity and save. Leave it empty for no limit.
Capacity is a guide figure for the display. TempClock does not stop anyone clocking in when a site is full.
Trends
How busy each site has been.
Set From and To (the last 7 days by default) and a Location. In the agency console and client dashboard you can also pick a Cost Code / Dept if you use them. Click Update.
| Panel | Shows |
|---|---|
| Avg Daily Workers | The average number of different workers per day, over the days that had shifts. |
| Peak Day | The highest number of different workers on one day in the period. |
| Avg Time On Site | The average shift length. |
| Daily Headcount Trend | Unique workers per day. |
| Peak Hours Distribution | Clock-in times across the period, so you can see the rush hours. |
Troubleshooting
When the numbers look wrong.
| Problem | Why, and what to do |
|---|---|
| No percentage next to a site | The site has no capacity. Set it on Sites > Locations (agency console, or a tenant admin in the client dashboard). |
| The client dashboard or portal count is lower than the fire register | Visitors and contractors are not counted there. The fire register counts everyone. |
| The count is too high | Someone did not clock out or sign out. Check the fire register and fix the entry. |
| A site is missing in the portal | It is not ticked for that portal user. Ask the agency. |
Know who turned up, and pay every hour right.
Face-verified clock-ins, live geofencing and payroll-ready timesheets in one system. Tell us how your shifts run and we will show you how it fits.
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