Manual Clock In & Out
Learn how to manually clock workers in and out when the kiosk is unavailable, a worker forgot, or for remote workers who are not on-site.
Before You Start
What you need to create a manual clock entry.
Before you start
- Access to the TempClock manage portal (/manage)
- Permission to create manual entries (Admin or Manager role)
- The worker's name and the location they worked at
- The actual clock-in and clock-out times
Manual entries are flagged differently from kiosk entries. They show up with a "Manual" method tag so you can always tell them apart from automatic clock-ins.
When Should You Use Manual Clock In/Out?
Common situations where manual entries are needed.
The kiosk handles clock-ins and clock-outs automatically in most cases. However, there are times when you need to create an entry manually:
The kiosk had a technical issue, lost power, or lost internet connectivity during a shift
A worker forgot to clock in when they arrived or forgot to clock out when they left
Workers based off-site or travelling who cannot access a kiosk
You need to add a historical entry that was missed, such as from a previous day
If a worker regularly forgets to clock in, consider setting up a reminder. Frequent manual entries can make audit reports harder to review.
Open the manage portal
Log in to your TempClock manage portal and go to the main dashboard.
Click "Overrides" in the sidebar
In the left-hand sidebar, click Overrides. This takes you to the Overrides page, which includes manual clock-in/out, bulk adjustments, and other administrative actions.
Find the Manual Clock section
At the top of the Overrides page you will see the Manual Clock In/Out section. This is where you can create a new time entry by hand.
Creating a Manual Entry
Walk through the form step by step.
Select the worker
Use the Worker dropdown to find and select the worker you need to create an entry for. Start typing their name to filter the list.
Select the location
Choose the Location where the worker was based for this shift. Only locations that you manage will appear in the dropdown.
Enter the date
Pick the Date the shift took place. You can create entries for past dates if needed — for example, if a worker forgot to clock in yesterday.
Enter the clock-in time
Type the Clock In time in 24-hour format (e.g. 07:30 for 7:30am). This is the time the worker actually started their shift.
Enter the clock-out time
Type the Clock Out time in 24-hour format (e.g. 16:00 for 4pm). If the worker is still on-site and you only want to clock them in, you can leave this blank for now and add the clock-out later.
Click "Create Entry"
Once all the fields are filled in, click the orange Create Entry button. The manual time entry will be created immediately and appear on the Timesheets page.
The clock-out time is optional. If you leave it blank, the entry will show as Active on the Timesheets page. You can add the clock-out time later by editing the entry.
Verifying the Entry
Check that the manual entry was created correctly.
Go to Timesheets
Navigate to Timesheets in the sidebar and filter by the worker and date you just entered. You should see your new entry in the list.
Check the Method column
Manual entries are clearly labelled. In the entry detail panel, the Method field will show Manual instead of “Facial Recognition” or “PIN”. There will be no match score since the kiosk camera was not used.
| Worker | Date | Clock In | Clock Out | Duration | Method | Status |
|---|---|---|---|---|---|---|
| Sarah Johnson | 10 Mar 2026 | 07:30 | 16:00 | 8h 30m | Manual | Pending |
Audit Tracking for Manual Entries
How manual entries are recorded for accountability.
Every manual entry is recorded in the audit trail with full details of who created it and when. This gives you and your clients complete transparency over any entries that were not captured by the kiosk.
Manual entry created: Clock In 07:30, Clock Out 16:00
Method: Manual • Location: Acme Warehouse
If your client asks why an entry shows as “Manual”, the audit trail gives you a clear record of who created it, when, and why. This is especially useful during payroll disputes.
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