Publishing & Notifying
Learn how to review and publish shifts so your workers are notified about their upcoming schedules.
Draft vs Published Shifts
Understanding the two shift states.
Every shift in TempClock starts life as a draft. Drafts are only visible to managers in the manage portal. Workers do not see drafts and are not notified about them. Once you are happy with your schedule, you publish the shifts to make them live.
Visible to managers only. Workers cannot see them. Shown with a faded/dashed style on the calendar.
Visible to workers. Notifications sent. Shown as solid colour blocks on the calendar.
Keeping shifts as drafts while you build the schedule is a good habit. It lets you move things around without confusing workers with constant notifications.
Reviewing Shifts Before Publishing
Make sure everything looks right before workers are notified.
Before you publish, take a moment to review your draft shifts. Check that all the details are correct, as publishing sends notifications to workers straight away.
Open the Shifts calendar
Go to Shifts from the sidebar. Look for any shifts with a Draft badge or dashed outline — these are the ones waiting to be published.
Check the key details
For each draft shift, make sure the following are correct:
- The right worker is assigned
- The location is correct
- The start and end times are accurate
- There are no clashes (two shifts for the same worker at the same time)
Fix any issues
If anything needs changing, click on the shift to edit it. You can change any field while the shift is still a draft without notifying anyone.
TempClock will warn you if it spots a scheduling clash — for example, if a worker has been assigned two overlapping shifts. Look for a yellow warning icon on clashing shifts.
Publishing Your Shifts
Make shifts live and notify your workers.
Select the shifts to publish
You can publish shifts in two ways:
- One at a time — click on a draft shift and click Publish in the shift detail panel
- All at once — click the Publish All Drafts button at the top of the calendar to publish every draft shift in the current view
Confirm the publish
A confirmation dialog will appear showing how many shifts you are about to publish and how many workers will be notified. Click Confirm & Publish to go ahead.
Shifts go live
Published shifts change from dashed outlines to solid colour blocks on the calendar. Workers are notified immediately.
Once shifts are published, workers can see them straight away. Try to publish shifts at least a week in advance so workers have time to plan.
How Workers Are Notified
What happens when shifts are published or changed.
When you publish shifts, TempClock automatically notifies the affected workers. Here is how notifications work:
Worker receives a notification with the date, time, and location of their shift
If you edit a published shift (time or date change), the worker is notified about the update
If you delete a published shift, the worker is notified that their shift has been removed
Notifications appear in the worker's TempClock account and can also be sent via email
Editing Published Shifts
What happens when you change a shift that has already been published.
You can still edit or delete shifts after they have been published. However, any changes will trigger a notification to the affected worker so they are aware of the update.
Click the published shift on the calendar
Click on the shift you want to change. The shift detail panel will open.
Make your changes
Update the time, worker, location, or notes as needed. Click Save Changes when you are done.
Worker is notified
The assigned worker will receive a notification telling them that their shift has been updated, along with the new details.
If you need to make several changes to published shifts, consider doing them all at once and then letting workers know. Constant small changes can be confusing.
Best Practices
Tips for smooth shift scheduling.
Here are some tips to help you get the most out of shift publishing:
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