Scheduling & rotas

Build the rota once - and it feeds the timesheet.

Employee scheduling for UK agencies and multi-site employers. Build a week from templates, fill gaps before they cost you cover, and let every shift become the expected clock-in.

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GDPR Hosted in the EU Multi-site
app.tempclock.com/rota
WorkerMonTueWedThuFri
James P. 06–14 06–14 06–14 06–14 06–14
Sarah M. 14–22 14–22 - 14–22 14–22
David K. - 22–06 22–06 22–06 22–06
Emma W. 06–14 06–14 gap 06–14 06–14
Tomasz B. 14–22 14–22 14–22 - 14–22
22 shifts published 1 gap to fill
A published week, Early, Late and Night shifts, with one gap flagged.

0

Shifts published for the week, built from templates, gaps flagged, and each one ready to become an expected clock-in.

Shift templates Multi-site Built for UK GDPR Hosted in the EU
01/Scheduled vs actual

The rota is not a dead-end document

In most tools, the rota is a separate planning artefact you compare to reality by hand. Here, a published shift is the expected clock-in, so actual time reconciles against the plan automatically.

  • A late clock-in is measured against the shift start, not a guess.
  • A no-show shows up once the start time and your grace period pass with no clock-in.
  • Unplanned hours stand out against the planned baseline.

Planned vs clocked, Tue

Riverside DC
WorkerScheduledClockedStatus
James Patterson 06:00 05:58 On time
Sarah Mitchell 14:00 14:16 +16 min
David Kaczmarek 22:00 21:55 On time
Emma Wilson 06:00 - No-show

Reconciled against the published rota, the same record that flows to the timesheet.

02/Build a week

A week of cover, built from templates

Templates do the repetitive work. Define your shift patterns once and reuse them every week, across every site.

01

Define shift templates

Set up Early, Late, Night or any pattern once, with start, end and break built in.

02

Fill from a picker

Pick workers for each shift from a list that shows who is available and eligible, or generate shifts from a recurring pattern.

03

Gaps are flagged

Uncovered shifts are surfaced before you publish, so a hole in cover never reaches the floor unseen.

04

Publish and confirm

Publish the week and workers are told by email or text; they confirm or decline, and every shift becomes an expected clock-in.

Shift templates

Early 06:00 – 14:00
Late 14:00 – 22:00
Night 22:00 – 06:00

Set breaks once and they are confirmed at clock-out, keeping Working Time records accurate without manual entry.

03/Coverage

Hear about a gap before the client does

Because the schedule and the clock-ins are the same record, the system knows when a scheduled shift has no-one on it, and shows it on the live view straight away.

See the full feature set →

No-show: Emma W., Early shift uncovered

alerts@tempclock.com · Riverside DC · 06:05

Sarah is 16 min late for her Late shift

alerts@tempclock.com · Riverside DC · 14:16

Wed gap: 1 Early shift still unfilled

alerts@tempclock.com · Bay 4 · published rota

Illustration. No-shows and late arrivals appear on the live view; email alerts are automation rules you choose, sent to the manager responsible for each site.

04/FAQ

Scheduling, answered plainly

Do rotas connect to clock-ins, or is scheduling separate?
They are connected. A published shift becomes the expected clock-in for that worker. When they clock in, the actual time is reconciled against the rota, so lateness, no-shows, early finishes and unplanned hours are flagged against a planned baseline, overnight shifts included, not guessed at afterwards.
How quickly can I build a week?
Build Early, Late and Night templates and recurring patterns once, then generate the week and fill each shift from a picker that shows who is available and eligible. Unfilled places stay visible before the shift starts rather than being discovered when nobody turns up.
Can it schedule across multiple sites?
Yes. Build and publish rotas per site, and see coverage across every site in one view. A worker who is already booked, unavailable, on leave or restricted at that site is blocked or warned about when you assign them.
How do workers see their shifts?
Workers are told about bookings and changes by email (included) or text (with the SMS add-on), and can confirm or decline. If you switch on worker self-service, they can also see their shifts, availability and hours from a link on their phone, with nothing to install.
What happens when someone does not turn up for a scheduled shift?
Once the start time plus your grace period (10 minutes by default) passes with no clock-in, the booking shows as not arrived on the live view, with an on-screen alert. You can add email alerts through automation rules, and offer the shift to other workers in a couple of clicks; the first to accept is booked.
Do scheduled hours flow through to pay?
The actual clocked hours flow to the timesheet and then to pay and charge, with the rota as the planned baseline they are measured against. You always pay verified hours, while the schedule tells you whether the day went to plan.

See how the whole flow connects on the how it works page.

Know who turned up, and pay every hour right.

Face-verified clock-ins, live geofencing and payroll-ready timesheets in one system. Tell us how your shifts run and we will show you how it fits.

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Hosted in the EU · Your largest site live first, with us alongside · No app needed to clock in